Best Life Coach for Personal Productivity

How is your personal productivity? Are you satisfied with what you are accomplishing? Do you wish you could do more? Is doing more possible? Those are some of the questions a coach would ask. We use the phrase best life coach in the title to accentuate the concept of living one’s best life.

When people are happy with how productive they are on a daily basis, they have a sense of satisfaction at the end of every day. They may suffer setbacks. But they realize that setbacks are inevitable.

If they are constantly ending the day with a feeling of disappointment, something is wrong. They might have set goals that are too high, impossible to achieve on a daily basis. Often though, the problem is that they failed to set any short-term goals at all.

Setting realistic goals is important, but not as important as defining personal productivity goals in the first place. If you have yet to define your goals, take some time to sit down and put them on paper.

In a quiet, unstressed setting, think about where you want to be in 10 years. Then move backwards in time. Think of it as if you were planning a car trip. What are the paths you will take to reach your ten-year goal?

A business coach would tell a company owner to do the same thing. 10 years is not the longest period of time that can be chosen. It is just an arbitrary number.

An individual might want to think in terms of retirement. “I want to be able to retire in 20 years with ample income from my investments to support me for the rest of my life.” That’s an example of an individual long-term goal.

Companies have different goals. There are profits to be made. Sales goals need to be defined. Plans for expanding may be a consideration.

There are many different things to consider. A business coach might talk to owners about their own personal productivity. The owners may want their employees to be more productive. While we often talk about looking at the big picture, it is important to look at the smaller parts. Those smaller parts combine to make up the big picture.

A business coach is helpful because of the unbiased viewpoint. A person inside of an organization has preconceived notions. He or she might think that it is the person down the hall who needs to be more productive.

An unbiased person can look at the scene and see something completely different. Think your personal productivity is good? Ask someone else to take a look.

Defining Personal Productivity

For me, personal productivity means the ability to deliver results when needed, may it be something to your boss or for yourself. Furthermore, the results should be achieved without too much negative stress. How often have you achieved this? Most of us have been truly productive quite seldom. I think that this is something that can be developed, by learning a specific set of six crucial skills. I’ll run them down for you below.

Learning is important for personal productivity. Just think about all the new stuff and things we need to learn, only to keep functioning. If nothing else, the user interface of Facebook has suddenly changed, and you have to learn that all again. Ways to learn more easily include faster reading, using mind maps, and for the more advanced also mnemonics (the art of memory tricks).

Organization skills are also very important, as we are constantly overflowed with new things, papers, and information. Some things we should keep and store, others we should immediately get rid of, or they will just increase the amount of clutter lying around. Personal organization methods can really come handy at such situations. Just think what it means to your productivity,when you manage to find that receipt from 2 months ago within 30 seconds of the situation when you need them.

I see time management as a sub skill to personal productivity. With time management, we refer to the art of keeping your calendar in order, and managing task and email. Good time management also means minimizing the time used for procrastination.

In order to get results, we also have to keep fit mentally. Stress will wear you down, if you are not careful. Luckily there exists practices like mediation, but doing sports and meting friends will do as well. The point is, however, this: even in the most hectic work situations, keep calm. With a stable mind, everything is easier, which leads to increased productivity.

One interesting area is creativity. Our work today if filled with problems, and basically we all get paid for solving them. Can you imagine that there actually exists dozens of small tools to help you on that area? Having creativity handy when you need it, will help you finish that presentation your boss is waiting for, making you both happy. Your boss gets his fast delivery, and you can go home earlier.

Last but not least we have decision making. We all know people who cannot make even the smallest decision, they simply don’t have the guts to do it. What do I say again? There exists tools to help you.

Putting in some effort and studying even little in the areas above will help your personal productivity.

Improve Personal Productivity by Knowing Yourself Well

How do we improve personal productivity at work? Recall that personal productivity is an equation of Me, You and Situation? We want to work on the Me factor. Personal productivity starts from the individual’s awareness or as we term it Personal Awareness. Personal Awareness is based on how our mental model works. Your mental model setups mental boundaries, predict the outcome or process of work. Our personal awareness (surrounding the Me) can be characterized into four quadrants.

“I know what I can do” – The most preferred quadrant. Individuals of this quadrant know what they are doing. Know who, what, where, when and how they can do to achieve their objectives. Usually they are confident individuals that are able to predict the outcome.

“I know what I cannot do” – Usually paired together with individuals of “I know what I can do”; Individuals are conscious of their limit of their abilities. This is important as they can identify which type of work is suitable for them and which are above their abilities.

“I do not know what I can do” – Individuals fail to recognize their fullest potential. Their superiors may have identified their untapped potentials but always stumble with the unwillingness of the individual to unleash them. Usually these individuals are resistance to change.

“I do not know what I cannot do” – Ignorance is not a blessing here. Individuals that fall into this quadrant are usually ignorant and over-confident. They fail to see what they can’t perform and usually get themselves into trouble.

Personal productivity starts from understanding your personal awareness. In the four quadrants, by knowing where you are, you can estimate your effort in a task, the time frame committed, the boundaries you are working in, or even further improve personal productivity. Personal productivity is not merely the personal aspect but it can also be achieved at the situational aspect where for example, you are aware of how much effort is required in performing a certain task in a particular situation.

Of course, there is no one straight cut to a specific quadrant. There can be combinations of quadrant and they can deviate in different situations. Now look back the past events that happened at work. Which of the quadrants do you feel you best relate to in how you are aware of yourself and the situation? Were you able to identify that you were able to optimize personal productivity if you were being more aware of yourself or the situation? Have a thought about it! 😉